AFO 155 - Overview of locked records
155.1 introduction
When you open a record the database copy of that record is automatically locked. Other users can open the record in read-only mode, but cannot make changes.
· The database copy of your record remains locked for as long as you are editing the record.
· The database copy of your record is only unlocked when you have saved and closed the record.
Notes
Occasionally, a record will remain locked even though the record has been saved and closed.
Why is a database record locked?
· Database records are locked to prevent more than one person from working on the same record at the same time.
· Database record locking is a safety feature that protects your record database from damage.
155.2 - Overview of locked records
Use this AFO to view and unlock records that were left locked after being closed. An overview screen will be displayed:
Options on the screen
- to select the database in which you want to unlock a record.
In the Database field, click the drop down arrow to select the database where you want to unlock a locked record. Then click . The window is closed and a list of the locked records from your selected database is displayed.
- highlight the record that you want to unlock and choose this option. You will be asked to confirm that you want to unlock the selected document.
Click . The window is closed, the record is unlocked and removed from the screen listing.
- This allows you to specify a specific record that is not necessarily in the screen listing, by either entering a document number OR an item barcode.
